On-Location Headshots in Toronto and the GTA
BusinessPortraits.ca brings a complete mobile studio to your office, sets it up in 30 minutes, and photographs your team on-site to the same standard as a private-studio session. On-location headshots have kept the look consistent for 800+ Canadian organizations since 2017, without your team leaving the building.
BusinessPortraits.ca sets up a complete mobile studio in a corner of your office as small as 8.5 by 5 feet, ready 30 minutes after arrival, and delivers the same lighting, backdrops, and retouching standard your team would get in a private-studio session.
What does an on-location headshot session need from your office?
An on-location session needs very little: a clear footprint as small as 8.5 feet by 5 feet, one standard wall outlet, and no network connection. A boardroom is ideal, and a spare meeting room, a quiet corner, or a hallway all work.
The minimum footprint is 8.5 feet long by 5 feet wide for a single station. An ideal footprint is 13 feet long by 5.5 feet wide, or larger, which gives the photographer more room to work and a cleaner separation between subject and backdrop. A small table for the live preview monitor is useful when there is space, since selections happen on it during the session.
The room's existing light makes no difference. BusinessPortraits.ca brings a full controlled lighting setup to every session, so a bright office, a dim one, or a windowless room all deliver the same result.
Power is a single standard wall outlet near the setup, and battery power can be arranged on request. There is no network dependency: the camera connects to a live preview monitor on-site, so the session runs without internet. The setup area is chosen so the flash does not disturb people working nearby.
How the mobile studio sets up and packs down
The mobile studio is ready 30 minutes after arrival and packs down in 20 minutes. The kit travels in a few cases and is assembled in the room your firm reserves, so the first appointment starts on schedule and the last ends without a long teardown.
The kit is a purpose-built mobile system, engineered to deliver studio quality in any room. The gear differs from the studio rig; the result does not. The camera connects to a live preview monitor beside the photographer, so every frame is reviewed and approved on the spot.
The proof is the portfolio: studio sessions and on-location sessions sit side by side, and the two cannot be told apart. The same 100+ backdrop colours, blurred and in-focus options, and finish carry to every location.
Controlled lighting
Brought to every session.
100+ backdrop colours
Plus blurred and in-focus options.
Purpose-built kit
Engineered for any space.
Live preview monitor
Selections confirmed on the spot.
Getting the mobile studio into your building
The mobile studio moves in a single trip and fits a standard passenger elevator, so it does not need a freight elevator. The photographer comes in through the main entrance, sets up in the room your firm has booked, and is ready 30 minutes later. The compact load keeps the arrival quiet, with no repeated runs through reception.
The system fits a standard elevator, but BusinessPortraits.ca will use a freight or service elevator whenever a building requires one. Tower access usually means a visitor or contractor sign-in, and a certificate of insurance can be presented when the building asks for one.
For a team spread across several floors, everyone comes to the single room your firm books, usually a short elevator ride, which keeps the day efficient and the equipment in one place. Multiple rooms can be arranged on request, though most firms use one. Travel within 60 km of the operating base is included in most quotes, and coverage reaches across the GTA.
Main entrance
In through the main entrance to your booked room.
Standard passenger elevator
One trip; freight only if the building requires it.
Your booked room
Visitor or contractor sign-in; certificate of insurance on request.
In-studio or on-location: which fits your team?
Most teams choose on-location because it saves everyone the trip to a studio and keeps the disruption to the workday small: people step away for a few minutes and step back. An in-studio session suits anyone who wants a more private setting. Both deliver the same result, so the choice comes down to convenience and preference.
On-location is the most-booked configuration. BusinessPortraits.ca has set up on-site for teams at 800+ Canadian organizations since 2017, including all four Big 4 accounting firms and all six of Canada's Big Six banks.
For a high-volume day, the format flexes. Express format is a faster session format for high-volume days, available at a 50-person minimum, and it keeps the line moving when a large group is booked. Staggered scheduling books your team into consecutive slots so people step away from their desks for a few minutes and step back, and very large or multi-site groups run as a multi-day engagement.
On-location headshots are part of BusinessPortraits.ca's full corporate photography service, and firms that refresh staff photos on a recurring cadence can fold the work into the subscription model. For a whole-team headshot day, the same backdrop and finish options scale across an entire office. For the order of the day itself, see what to expect on the day.
On-location headshots start from $226.98 for one person, one blurred background, and one edited image, and travel within 60 km of the operating base is included in most quotes.
Team-day pricing depends on the number of people photographed per day, with group discounts applied by headcount; the Pricing estimator works out a team-day total from your team size. To configure an exact per-session order, use the booking configurator. Each session produces colour corrected proofs for selection, then high-resolution retouched images as the final deliverable.
One person, one blurred background, and one edited image. Travel within 60 km of the operating base is included in most quotes.
On-location headshots, answered
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A single station needs a clear footprint as small as 8.5 feet by 5 feet. An ideal footprint is 13 feet by 5.5 feet, or larger if available, which gives cleaner separation between subject and backdrop. A small table for the live preview monitor is helpful when there is room for one. A boardroom is ideal, and a spare meeting room, a corner of an open floor, or a hallway all work.
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Three things: a clear footprint starting at 8.5 by 5 feet, one standard wall outlet, and access to the room. No network connection is needed, and the room's existing lighting does not matter because BusinessPortraits.ca brings its own. A boardroom is ideal, though a spare meeting room, a quiet corner, or a hallway all work, and the setup area is chosen so the flash does not disturb people nearby.
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No. The camera connects to a live preview monitor on-site, so frames appear instantly and the session runs without internet. A locked-down guest network changes nothing. Selections happen on the live preview monitor during the session, so the shoot does not wait on your building's wifi at any point.
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The mobile studio is ready 30 minutes after arrival and packs down in 20 minutes. The kit is assembled in the room your firm reserves before the first appointment, so sessions start on schedule, and teardown at the end does not hold the space for long.
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Yes, the quality is identical. The mobile kit is a specialized system, purpose-built for working outside the studio, so the gear is different but the result is the same. The BusinessPortraits.ca portfolio mixes studio and on-location frames, and they cannot be told apart.
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The system loads in a single trip and fits a standard passenger elevator, so it usually does not need a freight elevator. Where a building requires the freight or service elevator, BusinessPortraits.ca uses it and signs in as a visitor or contractor. A certificate of insurance can be presented when the building asks for one.
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Travel within 60 km of the operating base is included in most quotes, and coverage reaches across the Greater Toronto Area. Sessions beyond that envelope are quoted on request. The travel envelope for a multi-location engagement is set in the booking conversation.
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Yes. For a team across several floors, everyone comes to the single room your firm books, usually a short elevator ride, which keeps the day efficient and the equipment in one place. Multiple rooms can be arranged on request, though most firms use one. Multi-building and multi-site work runs as a multi-day engagement, with the same setup and standard at every location.
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No. The setup area is chosen so the flash does not bother staff working nearby, and staggered scheduling books your team into consecutive slots so people step away for a few minutes and step back. For high-volume days, express format keeps the line moving so the office keeps running.
The mobile studio comes to your team. Your office keeps running.
Set up 30 minutes after arrival, packed down in 20, photographed to the same standard as a private-studio session, anywhere within 60 km across the GTA.
See the Pricing estimator